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Post by Steve Eckerich on Oct 1, 2015 13:08:09 GMT -5
BOD has decided on January 16th, 2016 for the annual meeting. This year rotation has us in Asheville, NC. Site will be announced as plans are made. Anyone willing to help with this please let one of the BOD know. Banquet date sets dates for our elections so they are as follows: Nominations will close October 31st. Voting will close January 11th at midnight, 5 days prior to annual meeting. Form for nominations is attached, as well as posted on CCR facebook page. Email will be sent to all active members to the email on file with National office. This is our best way to contact members, so please check that your information is current by logging in to their website. CCRDirectorNominationForm2015.docx (11.49 KB) |
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Post by tedebayer on Oct 15, 2015 8:28:00 GMT -5
The CCR Board Meeting minutes have not been updated ... last one posted up was June of this year. We were told they would be updated after Solo Nationals. Asking again, please update the minutes so the members are aware of what the club and board is doing.
Also, we have a candidate (Cyndi) that has expressed to the Board a willingness to serve in the open board position held by Dustin Webb (left 4 months ago). We have By Laws that require the Board to fill a position when a board member resigns. Could someone on the board please update the members on where the Board is on filling this position as the minutes are not available? Thanks
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Post by Steve Eckerich on Oct 15, 2015 9:36:53 GMT -5
As I have posted previously Ted, we will be filling that vacant position after the election. You may not like the answer, but there is not a time dictated by the bylaws. It is the consensus of the elected BOD of CCR that we wait. You can keep posting expecting a different answer, but that was confirmed again at our October meeting.
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Post by tedebayer on Oct 15, 2015 16:16:50 GMT -5
Thanks for your response.
The By Laws state the Board SHALL appoint a replacement if someone resigns for good reason. CCR has 9 Board positions. Most organizations require an ODD number of officers so there is never a situation where the Board is deadlocked on a decision. By not appointing a replacement, the result is the possibility of a deadlock in voting of 4 to 4. This also forces the incoming board to decide who will replace Dustin ... and puts them at the risk of a 4 to 4 deadlock. For that reason, along with the willingness of a hard worker (worker of the year last year) offering to volunteer to serve, I feel this is a poor judgement. Now, we will be short one member representative for over 6 months before the next Board makes a decision. That's 6 months of time someone could be involved and acting to help the board that is always overworked.
I hope the minutes will be updated soon. The members have a right to know what is going on and 3-4 months with no information is not right. This has been a problem now for some time and when we get behind, minutes get lost. Thanks
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Post by Steve Eckerich on Oct 15, 2015 17:02:29 GMT -5
So we have 3 people already that have placed their nomination in for BOD as well as some current members running for re-election. At this point we are not going to pick one over the other qualified candidates.
And we SHALL follow the bylaws and appoint someone to that vacant position, after the election.
Final decision regardless of your opinion.
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Post by tedebayer on Oct 16, 2015 16:50:49 GMT -5
"We SHALL follow the By Laws?
ARTICLE IV
OFFICERS AND DIRECTORS
(3) (5) Section 1. ELECTION AND NUMBER OF DIRECTORS: All of the business and affairs of the
Club shall be the responsibility of, and conducted by, a Board of Directors, which shall consist of 9
members in good standing of this Club, and SCCA
(3) Section 4. VACANCIES: In the event of the death, resignation, moving from the region, or
inability to act, of the Regional Executive, the Assistant Regional Executive shall succeed to the
office of Regional Executive for the unexpired term. In the event of the death, resignation, moving
from the region, or inability to act, of any other elected officer or director, the Board of Directors
shall appoint another active member in good standing to fill the office becoming vacant for the
unexpired term.
I don't see 9 Board Members and no one has been appointed to FILL THE UNEXPIRED TERM.
That's pretty clear and it puts our Board outside of the By Laws.
The Board voted to go around the By Laws without member approval. They do not have that authority.
Of Course, it doesn't mean they can't do it... just not right according to the By Laws. All changes have to approved by member vote.
LOL
Also, would point out ..."So we have 3 people already that have placed their nomination in for BOD as well as some current members running for re-election. At this point we are not going to pick one over the other qualified candidates. " At this point ... those candidates were nominated in last two weeks. The Board decided NOT to replace Dustin 2 months ago... and you are right, the point to replace Dustin was when he resigned June 18th. That was 128 days ago... and the Board plans to wait for the new board to nominate one in February of next year. . That's 119 more days. 247 days = 8 months without full 9 member proper representation for our members on the Board per the By Laws. If we have "qualified candidates" there is no reason we cannot pick one now. There is no advantage, as we are missing an opportunity to get some one in and learning the ropes, trained and knowledgeable and serving. We all make mistakes. When it was brought to the attention of the board in the past that we were outside the By Laws, they fixed it.
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Post by blairunderwood on Oct 16, 2015 17:17:09 GMT -5
How many times do you have to say it Steve??? ( Final decision regardless of your opinion. ) Sounds very clear!!! Just saying!! Maybe you should paraphrase this! Sometimes - the first that cry drama are the ones causing a large part of it both public and behind the scenes.
I hope things will be better for future years. It's time for some change. Thanks
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Post by illbebetter on Oct 16, 2015 20:16:32 GMT -5
Seriously Blair? It's well known the Steve and Ted don't get along that doesn't change the fact that according to the bylaws Ted is right. There are continual requests for minutes; there has been no appointed new board member. Regardless of what the board decided they are not following the rules. I've stayed quite about this because as an active racer I would prefer to remain neutral and avoid public dissension. I've seen both Ted and Steve bashed publicly and heard many arguments about the issues and causes. While I would rather see such disputes settled privately, it's obviously beyond that. I've considered running for a board position myself but am not sure I could adequately serve considering the time I invest in my own race car and race activities. I do find it odd that no other board members are addressing these issues publicly and simply let Steve be their mouthpiece.
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Post by blairunderwood on Oct 17, 2015 15:56:12 GMT -5
You Sir should give the BOD a try, then you will understand why they are not addressing the issue!! Maybe you might try contacting someone on the BOD about these subjects, not just listening to somebody who QUIT!! Who by the way was on the BOD and not following By Laws or saying anything about this for several years, even when addressed PERSONALY at a board meeting by three members in attendance!
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Post by illbebetter on Oct 17, 2015 16:50:03 GMT -5
Funny how you put that Blair. Somebody shouldn't need to join the board to find out "why they are not addressing the issue!! " the minutes are supposed to be posted to keep the members informed of the state of the club. For months all we members have seen is Steve saying how things are going to be and if we don't like it "too bad". I like Steve and he has done a lot for me but RE is an elected position not a dictatorship. I am not alone in the questions being asked. We still have a monthly meeting in Greenville to discuss club business, rather hard to do with no information to go on. BTW I have contact with several board members quite often so all my information isn't just from a "quitter and trouble maker". It's pretty sad when members ask for something according to the by-laws they are met with hostility and secretiveness.
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Post by blairunderwood on Oct 17, 2015 17:07:45 GMT -5
Correct me if I am wrong, but you have a monthly social gathering, which would be nothing more than a discussion on any topic. There is no meeting as there is no chapter. Never really was a chapter, just a social.
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Post by illbebetter on Oct 17, 2015 17:20:50 GMT -5
f**k you Blair.
Pretty much everything I have seen or heard out of you has been stirring up trouble. Interesting to see you sucking up now. As has been stated we are asking the board for answers not a self important popinjay. Please go away and let the board actually try to justify their inaction.
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Post by matthugie on Oct 17, 2015 17:27:05 GMT -5
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Post by blairunderwood on Oct 17, 2015 17:54:19 GMT -5
Now the class comes out!!! Have a great day!!
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Post by tedebayer on Oct 19, 2015 23:10:17 GMT -5
We have minutes which are taken at each meeting by a Board member ... it is their job. We have minutes which are approved by Board Members at each meeting. Is there any reason this information is being kept from our members? If there is, please explain. If there is not, then post the minutes up. You owe this information to the members you serve, it is disrespectful to withhold it and it arouses suspicion when you have it and still refuse to post it. We went for over 8 months with no reporting last year, it was finally caught up and ...here we are again. Please post the minutes. This club still belongs to the members.
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Post by czrider on Oct 20, 2015 7:10:03 GMT -5
ALCON;
I will get an answer on where the minutes are and find out what the disconnect is on getting them posted. Since, I and the rest of the board members get a copy to approve after each board meeting and they do get approved for posting during the next month's meeting, the ball has been getting dropped too many times.
Okay, the answer, our present posting obstacle has been generated by the delegation of the minutes posting task to a volunteer and that persons inaction. Since we have not had a regular website administrator for quite a while, the website front page has been essentially inert. A quest for a developer/administrator has stretched over a unbelievable time period but after time spent following "false" leads and waiting on many empty promises, we are now communicating with professionals that can deliver what is needed and maintain the our new site without having members take time away from family and other interests to do so. A board member is actively working with a developer and we hope to have a new website that will serve our needs by the first of the year. The yet to be posted meeting minutes are in hand and Steve is working on getting them up.
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Post by tedebayer on Oct 20, 2015 7:36:33 GMT -5
Thanks Brian... I appreciate your effort to resolve this.
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Post by blairunderwood on Nov 2, 2015 15:56:09 GMT -5
With all the activity this thread developed, and the answer from Bryan that the minutes were IN HAND and Steve was working on getting them up, one would think in two weeks they would be up!! Any news on when??
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Post by tedebayer on Nov 16, 2015 10:30:28 GMT -5
The yet to be posted meeting minutes are in hand and Steve is working on getting them up. October 20th we had them in hand. It's almost a month and now, we are 5 months behind. We have lost many minutes over the last year because we got behind like this and later could not find them. The minutes inform members on region direction, handling of funds, and reflect board performance. Can the minutes please be posted? Thanks |
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Post by Steve Eckerich on Nov 16, 2015 11:29:30 GMT -5
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Post by Steve Eckerich on Nov 16, 2015 11:53:55 GMT -5
Also copied this from the member section so all can see. Posted by Scott Franklin, Secretary. Post will be up today from Scott on complete voting information. Please be aware if you vote by email you will receive a conformation from Scott that your Vote has been received. All emails to the CCR voting address are retained from elections as a record, as are the cards that were used back when we did mailed forms. I post this because of the comments some have made about votes not being counted. If your vote is mailed in to the address Scott posts you will also receive an email conformation if you include an email address on your form. As posted at the top of this thread voting will not close until January 11th, 2016 at Midnight per the bylaws. Lets please start a new thread for candidates to post a resume for the membership as this one went sideways fast.
Having given ample time to receive all submissions for the BoD elections for 2015 (the deadline for postmark was midnight 10/31/15), I have received appropriately executed documents for the following: Tony Wentworth and Nancy Peck seeking re-election. We also have Cyndi Duckworth, Shane Findlan, and Josh Sotomayor as candidates.
Scott Franklin
CCR BoD secretary
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Post by Steve Eckerich on Nov 16, 2015 13:54:48 GMT -5
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Post by nutdriverrighty on Nov 17, 2015 17:36:26 GMT -5
I apologize for not getting this completed yesterday.
Scott
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Post by blairunderwood on Nov 18, 2015 11:45:09 GMT -5
Thanks everyone on the BOD for getting this matter finally handled! I know you had some sensitive subjects to weed through to produce the minutes. This is a step in a good direction! Also, is the BOD still waiting to fill the vacant seat till after the elections are done?
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Post by Steve Eckerich on Nov 18, 2015 13:22:26 GMT -5
Yes Blair, that was the decision of the entire BOD.
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Post by blairunderwood on Nov 18, 2015 20:18:24 GMT -5
Thanks Steve, makes sense to me!!
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